Exhibit Information for
GRRN National Recycling and Zero Waste Conference

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Who Should Exhibit and Why > Sign up for an Exhibit

Exhibit contracts have closed for 2009.

When you've decided on exhibiting, please sign and fax or mail the completed contract. Completed and signed contracts must be in-hand by the alloted dates in order for contractors to exhibit.

FAQ about the Exhibitor Contract

Q: Can we choose the location of our booth?
A: GRRN will work with exhibitors to accommodate their requests.  In the event of competing requests, assignments are also made based upon sponsorship level, logistics such as size and electrical needs, and postmark date.

Q: May we share our booth with another organization?
A: Yes, absolutely, pending prior written approval from GRRN. Why? GRRN wants to know who will be exhibiting at this conference, and wants to ensure all exhibitors acknowledge our contract, terms, and conditions. GRRN may ask them to sign the contract as well.

Q: What hidden fees will you slap on me?  Will I have to pay extra for tables, chairs, carpeting, move-in labor charges?
A: No!  We are committed to making this an affordable exhibit venue. You will be in a carpeted ball room and an eight foot table and one chair will be included. Additional tables and chairs will be provided free of charge upon request. There is no requirement to use convention center labor for unloading your exhibit materials and  there will be no charges for cleaning. Electricity is free, provided you can reach the outlet. The convention center charges an additional $$ for wireless internet access and you may rent easels for signage at very reasonable cost.

Q: Is this a good conference to promote my Bioreactor Landfill or Plasma Arc technology?
A: No. Exhibit hall space is extremely limited and GRRN is committed to providing attendees with quality information to advance reuse, zero waste, recycling, and waste prevention as a tool to protect the environment, conserve resources and create green jobs as well as ensuring all our exhibitors and sponsors benefit from the partnership.  Ventures that promote waste disposal through landfills and incinerators are not a good match for this event.  

Q: How much space will I have?
A: It’s flexible and adequate for standard exhibitor needs. You may use the table top for displays and papers. You may set up chairs behind the table if you wish to staff the booth throughout the conference. You may set up a pop up display and banners if you choose. We expect exhibitors may use up to 8 feet of space and may extend your display up to eight feet from the wall to accommodate displays and product samples. If you think need more space, please contact us and we will work with you.

Q: How much time will attendees get to spend in the exhibit hall?  
A: Instead of being isolated in a separate exhibit hall, exhibitors will be located inside the ballroom used for Plenary and General Sessions, then divided into three rooms for the conference breakout sessions.  Therefore exhibitors will have constant exposure and be in the natural flow of traffic for every plenary, breakout session, and breaks.  Due to limited space for exhibitors, you will enjoy a large amount of audience attention.

Q: How many attendees will you have? 
A: GRRN expects 400 attendees throughout the entire conference, approximately 300 people per day. We characterize our audience as municipal recycling coordinators, and the businesses that supply the tools and services that are needed to reduce waste and recycle more.

Q: Is there anything else I should know?
A: Yes, we have designed this exhibitor opportunity to maximize your company’s visibility, reduce hidden costs, make it easy to staff the booth and participate in the conference, and are flexible regarding set-up and break down as long as it does not interfere with the conference program.

Q: What restrictions does GRRN have on exhibitors?
A: Since exhibitors will be located inside all conference program sessions, GRRN requires exhibitors show respect for the presenters while they are at the microphone and avoid excessive talking and noise during presentations, that you do no set up or break down your exhibit during working conference sessions, that you keep your space tidy and attractive during conference hours, and you abide by our commitment to zero waste and strive for a low-waste booth. GRRN will work with exhibitors to help them plan for a zero waste booth.  Exhibitors are restricted from attaching signs and displays to the convention center walls.